1 Scope

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In this notice, we describe how we at Minjon collect and process your personal data when you visit our website, use our online store, interact with us in connection with the sale and marketing of our services, participate in our events, are involved in customer relationship management (including prospective and existing customers), or provide services to us. This may occur through our contact forms, when using our online store, or in connection with entering into customer or service agreements.

Please review this notice and our general Privacy Policy carefully before continuing to use our website or making purchases in our online store.

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2  Collection of personal data

 

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We may collect your personal data in several ways. We primarily collect and process personal data that:

 

(i) you provide to us when you contact us, for example via LinkedIn, forms on our website, when logging into our recruitment system, or when subscribing to and receiving our newsletters;
 

(ii) is generated during your visit to our website or use of our online store, for example when browsing pages, downloading materials or reviewing content; or

 

(iii) you provide to us in connection with entering into a contract, such as when purchasing our services, providing services to us, or registering for and participating in events organised by us;

(iv) we obtain from publicly available sources or from third parties in accordance with applicable legislation, for example from trade registers or providers of various search services.
 

​Where necessary, we combine personal data obtained from your different interactions with us (for example through the use of our website or via email) with data collected from public sources.

You are not obligated to provide your personal data to us. However, refusal to do so may affect the functionality of our website or prevent us from carrying out the requested actions.

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3 Categories of personal data

We collect and process the following categories of personal data on our website:

 

(i) Basic data, such as name and contact details (email address, postal address and phone number) or other identifying information;

​(ii) Marketing and communication data, such as your interests and preferences, choices you have made, and marketing consents or opt-outs;

(iii) Transaction-related data, such as service information, contract details, payment information or billing data;

 

(iv) Communication data, including correspondence, feedback, responses to surveys, and information related to recruitment processes in which you have participated;

 

(v) Personal data collected during your visit to our website through cookies or when using our online store, such as usernames, passwords, authentication data and information about how you use our website or online store;

 

(vi) Technical data related to browsing, such as login information, language, device identifiers, device type and operating system, application settings, and other data collected through cookies and similar technologies;

 

(vii) Data related to your purchasing behaviour when using our online store; and

(viii) Other data defined on a case-by-case basis and processed based on your consent.

 

(ix) Anonymous data, from which an individual cannot be identified, may be collected and used for any purpose, such as statistical data collected in connection with the use of our website.

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4 Purpose and legal basis for processing of personal data

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We process only personal data that is necessary for managing our customer relationships or otherwise required. We process your personal data for the following purposes:

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Sales and customer relationship management
 

The primary purpose of processing is to manage customer relationships, including handling sales and communications, responding to inquiries, invoicing, contract management, as well as collecting feedback and other communication. The processing of personal data is based on a contract or our legitimate interest in providing our services.

Provision and procurement of services
 

We may use your personal data when providing or procuring services in order to manage the relationship between you, or the company you represent, and us, as well as to manage our projects. This includes, for example, invoicing, reporting and contract management. In such cases, processing is based on a contract or our legitimate interest in selling our services and acquiring services necessary for our business operations.​

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Compliance with legal obligations
 

We may process your personal data in order to fulfil our legal obligations, such as responding to requests from authorities.

Marketing and analytics
 

We may use personal data for marketing purposes. We may combine personal data provided by you with data collected from public sources. We may also use your personal data for marketing research and customer surveys. The processing is based on our legitimate interest in collecting and analysing information in order to better understand our customers and to develop our services.
 

Based on your consent, we may store and use information from your device and create personalised advertising profiles, for example to measure the effectiveness of advertising. Your personal data may also be processed for the development and improvement of our website and online store, as well as for the development of our own services or those of our partners.
 

Website and online store maintenance

We also process personal data to maintain and manage our website and online store. Personal data may be processed to ensure the security of our website, online store and services, as well as to prevent and investigate fraud.
 

Processing is based on our legitimate interest in operating our business efficiently and ensuring an appropriate level of security for our website, online store and services. On the basis of our legitimate interest, we may collect and analyse necessary data, for example regarding the functionality of our website and online store and for the development of our operations.

Based on your consent, we may process personal data for measurement and reporting purposes, such as compiling statistics on the use of our website and online store.

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Other purposes
 

We may process your personal data for purposes to which you have given your consent. The processing of data related to your browsing behaviour and preferences, and the sharing of such data with designated third parties, is primarily based on your consent.

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5 Cookies

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We use cookies on our website to improve user experience. Depending on your choices, cookies are used to personalise content, analyse website traffic, and support social media features.
 

We use different types of cookies on our website. Cookies are small files used on websites to enhance your user experience. Some cookies are necessary for the proper functioning of the website.
 

In accordance with applicable law, we may store cookies on your device if they are strictly necessary for the operation of the website. For all other types of cookies, we require your consent. Some cookies are set by third parties appearing on our website. Our website may also contain links to third-party websites, plug-ins and applications.
 

​Cookies remain on your device until their expiry date or until you delete them. You can accept or reject cookies, or modify your choices on our website. You can also disable cookies or clear your cookie history through your browser settings at any time.
 

If you accept cookies, you will be able to use our website to its full extent. If you do not consent to the use of cookies, some features may not function properly or you may not be able to access all parts of our website. For the best user experience, it is recommended that you accept all cookies.
 

We will request your consent when introducing new cookies. We are happy to provide additional information about our use of cookies upon request.

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6 Marketing communications

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You have the right to determine how your personal data is processed for marketing purposes. You may request that we stop sending you marketing communications by clicking the unsubscribe link included in our messages or by contacting us at privacy@minjon.fi. In such cases, we will retain only the data necessary to ensure that your direct marketing opt-out is respected.
 

Please note that even if you request that we stop sending marketing communications, we may still need to contact you for other purposes that require the processing of your personal data.

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7 Changes

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We update this supplementary notice as necessary to reflect changes in the processing of personal data. This notice was last updated on 27 November 2024.